Everything You Need for Warehouse Management
From regional depot organization to AI-powered insights -- a complete solution for modern operations teams.
Multi-Warehouse & Region Management
Organize your headquarters and regional depots hierarchically. See each warehouse's status, responsible person, and capacity at a glance.
Hierarchical Organization
Define main warehouse and regional depots by country, province, district.
Real-Time Visibility
Instantly see total stock, capacity utilization, and recent movements at each depot.
Depot Profiles
Record responsible person, contact info, address, and capacity for each depot.
Interactive Map
View all your depots on a map. Click to drill down into details.
Complete Inventory Control
Track every material's quantity, value, and movement at each depot. Get automatic alerts at critical levels.
Material Registry
Code, name, unit, purchase/sale price, brand, barcode info.
Stock Levels
Current quantity at each depot, minimum stock threshold, maximum capacity alerts.
Critical Stock Alerts
Email and in-app notification when stock falls below defined levels.
Barcode & SKU
Generate unique codes, barcode scanning support, QR code integration.
Material Flow & Transfers
Record every entry, exit, and inter-depot movement. The answer to 'Where did this material go?' is always ready.
Material Entry
Record incoming goods into the warehouse with full traceability.
- Supplier and source information
- Reference number, timestamp, and receiver
- Stock increase and audit trail creation
Inter-Depot Transfer
Move stock between warehouses with dispatch -> in-transit -> received logic.
- Source and destination depot selection
- Status tracking: dispatched, in-transit, received
- Shortage/overage reconciliation and accountability
Material Exit
Record stock leaving the warehouse for projects or contractors.
- Destination: project, contractor, or consumption
- Approval flow and delivery proof
- Stock decrease and reporting
Full Audit Trail
For every material: Who, when, from where, to where, how much -- all history on one screen.
Request & Approval Workflows
Material requests managed through digital process from creation to delivery. No lost emails, no approval ambiguity.
Automatic Request Codes
Each request gets unique code, making tracking easy.
Priority Levels
Urgent, High, Normal, Low -- prioritization brings critical requests forward.
Approval Chains
Single or multi-level approval, role-based rights.
Supplier & Contractor Management
Manage all information about suppliers you purchase from and contractors you deliver materials to, from one place.
Suppliers
- Company profile (name, tax ID, address)
- Contact persons and info
- Open balance tracking
- Purchase history
Contractors
- Company and contact info
- Linked depots and regions
- Assigned projects
- Material consumption tracking
Project Management & Progress Billing
Track contract-based projects, see project-based material usage, digitize progress billing processes.
Project Registry
- Contract-based projects
- Location: Province, district, region
- Responsible engineer assignment
Progress Billing
- Period-based material lists
- Automatic depot stock deduction
- Contractor-specific billing
Project Analytics
- Material cost per project
- Budget vs. actual tracking
Reports & Analytics
Custom reports, real-time analytics, complete audit trail -- make data-driven decisions.
Security & Authorization
Your data is secure with role-based access control, regional authorization, and complete audit logging.
Role-Based Access (RBAC)
ERP Integrations
Two-way sync with your existing ERP. No manual data entry, stock data instantly reflects in accounting records.
Odoo
Benelux Operations
Logo
Turkey Operations
Nebim
Turkey Retail
Need a Custom Integration?
Why Choose DepoFy?
| Feature | Excel/Sheets | Generic ERP | DepoFy |
|---|---|---|---|
| Multi-region support | Limited | ||
| Real-time tracking | |||
| Approval workflows | Limited | ||
| Mobile access | Limited | ||
| ERP integration | |||
| Setup time | - | Months | Immediate |
| Implementation | Self-service | Complex | Guided |
Contact Us for Your Tailored Solution
Let our expert team understand your needs and create a custom integration plan for you.